The use of a Meeting Workspace in SharePoint 2013 provides organizations with an effective way to organize, manage, and track meeting-related activities and documents. This article will explain the steps necessary to create a Meeting Workspace in SharePoint 2013 and how the space can be used to maximize the efficiency of meeting-related tasks.
Creating a Meeting Workspace in SharePoint 2013
- 0.1 How to Create a Meeting Workspace in Sharepoint 2013
- 0.2 Benefits of Using Meeting Workspaces in Sharepoint 2013
- 0.3 Tips for Customizing Sharepoint 2013 Meeting Workspace Templates
- 1 Conclusion
Creating a Meeting Workspace in SharePoint 2013 is a straightforward process. First, the user must open the “Site Contents” page by clicking the “gear” icon on the top right corner of the page. Once the “Site Contents” page is open, select the “add an app” button on the page. This will bring up a list of available apps. Select the “Meeting Workspace” app, enter a name for the workspace, and click “Create.” This will create a workspace with a default set of pages, lists, and libraries.
Using the Meeting Workspace
Once the Meeting Workspace is created, users can use it to organize and manage meeting-related tasks and documents. The workspace can be used to store agendas, minutes, and any other related documents. It can also be used to manage tasks associated with the meeting, such as assigning tasks to attendees and tracking their progress. Additionally, the workspace can be used to share meeting-related information with attendees before, during, and after the meeting.
Creating a Meeting Workspace in SharePoint 2013 is an effective way to organize and manage meeting-related tasks and documents. By following the steps outlined in this article, users can easily create a workspace that can be used to maximize the efficiency of meeting-related tasks and ensure that all necessary documents and information are readily available.
Sharepoint 2013 is a powerful collaboration tool that can help businesses and organizations facilitate efficient communication, streamline processes, and maximize productivity. One of the key features of Sharepoint 2013 is the use of meeting workspaces. Meeting workspaces provide a dedicated central location for all the important details related to a meeting, including agenda, attendees, documents, notes, and other pertinent information. By leveraging meeting workspaces, businesses and organizations can reap several key benefits.
First, the use of meeting workspaces helps to ensure that all pertinent information related to a meeting is easily accessible to the appropriate people. This eliminates the need for creating and sending out multiple emails or documents, which can be time consuming and confusing. Meeting workspaces also provide a centralized and organized location for all the materials related to a meeting, ensuring that all attendees can access the latest version of the relevant documents.
Second, the use of meeting workspaces allows attendees to collaborate more effectively and efficiently. By providing a single platform for sharing information, attendees can easily communicate ideas, share documents, and provide feedback. This allows them to work together more effectively and reach decisions quickly.
Third, meeting workspaces can also help to improve the speed and accuracy of decision-making. By providing a central location for all the information related to a meeting, it is easy to track actions and results. This allows the decision-making process to be more efficient, resulting in faster and more accurate decisions.
Finally, the use of meeting workspaces provides an easy way to capture and store meeting notes, which can be shared and used for future reference. This helps to ensure that no important details or decisions are forgotten or lost.
Overall, the use of meeting workspaces in Sharepoint 2013 is a powerful tool that can help businesses and organizations improve communication, streamline processes, and maximize productivity. By leveraging this feature, organizations can ensure that all pertinent information related to meetings is easily accessible, decisions can be made faster and more accurately, and nothing important is forgotten.
1. Choose the Right Template: Before customizing the Sharepoint 2013 Meeting Workspace template, it is important to select the right template that best fits the meeting requirements. Consider the size of the meeting, the type of content that will be shared, and the number of participants. This will help ensure that the template chosen is the most suitable for the meeting.
2. Plan Ahead: It is important to plan ahead and think about what needs to be included in the workspace. This will help ensure that the template is customized to meet the needs of the meeting. Consider what content needs to be shared, the tasks that need to be completed, and the people who will be participating.
3. Utilize the Features: Sharepoint 2013 Meeting Workspace templates offer a variety of features that can be used to customize the workspace. Consider using the polls, surveys, and discussion boards to gather feedback and opinions from participants. Utilize the document library to share files and documents with participants.
4. Test the Template: Once the template has been customized, it is important to test it to ensure that it is functioning properly. This will help ensure that all features are working properly before the meeting takes place.
5. Ask for Feedback: After the meeting, it is important to ask for feedback from participants. This will help identify any areas of improvement and help ensure that all participants had a positive experience.
The SharePoint 2013 Meeting Workspace Template is a powerful tool for businesses to streamline their meeting organization and collaboration. It is a comprehensive platform for managing meeting documents, tasks, and other resources in a secure, efficient, and organized way. It provides a range of features such as document library, task list, calendars, and more. This template can help businesses improve their efficiency in meeting coordination and collaboration. Ultimately, the SharePoint 2013 Meeting Workspace Template is a great choice for businesses looking to effectively organize and manage their meetings.